Privacy Policy

Last Updated: December 09, 2025

1. Introduction

Welcome to Wedding Invitation System. We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our wedding invitation management platform.

2. Information We Collect

We collect and process the following types of information:

• Personal Information: Names, phone numbers, email addresses of event organizers and guests
• Event Information: Event details, dates, venues, and guest lists
• Communication Data: WhatsApp and SMS message delivery records and status
• Account Information: Login credentials, user preferences, and account settings
• Usage Data: Information about how you interact with our platform, including invitation views and RSVP responses

3. How We Use Your Information

We use the collected information for the following purposes:

• To create and manage wedding invitations and guest lists
• To send invitations via WhatsApp and SMS messaging services
• To track invitation delivery, views, and RSVP responses
• To generate QR codes for event check-ins
• To provide customer support and respond to inquiries
• To improve our services and develop new features
• To ensure platform security and prevent fraud

4. WhatsApp Messaging

Our platform uses the WhatsApp Business API to send wedding invitations and event updates. By using our service, you consent to:

• Receiving invitation messages via WhatsApp
• Your phone number being used to deliver invitation content
• Message delivery status being tracked for service quality purposes

We only send messages that are directly related to your event or service. You can opt-out of WhatsApp messages by contacting the event organizer or our support team.

5. SMS Messaging

We may also send invitations and event updates via SMS. The same consent and opt-out options apply to SMS communications as described for WhatsApp messaging.

6. Data Storage and Security

We implement appropriate technical and organizational measures to protect your personal information:

• Data is stored on secure servers with encryption
• Access to personal data is restricted to authorized personnel only
• We use secure HTTPS connections for all data transmissions
• Regular security audits and updates are performed
• Database backups are encrypted and stored securely

7. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• Event Organizers: Guest information is shared with the event organizers who created the invitation
• Service Providers: Third-party services (WhatsApp Business API, SMS providers) necessary to deliver our services
• Legal Requirements: When required by law, court order, or legal process
• Protection of Rights: To protect our rights, property, or safety, or that of our users

8. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy. Event data and guest information are typically retained for:

• Active events: Duration of the event plus 90 days
• Account data: Duration of account activity plus 1 year after account closure
• Message logs: Up to 1 year for service quality and support purposes

You may request deletion of your data at any time by contacting us.

9. Your Rights

You have the following rights regarding your personal information:

• Access: Request a copy of the personal data we hold about you
• Correction: Request correction of inaccurate or incomplete data
• Deletion: Request deletion of your personal data
• Objection: Object to processing of your personal data
• Portability: Request transfer of your data to another service
• Withdraw Consent: Withdraw consent for data processing at any time

10. Cookies and Tracking

We use cookies and similar tracking technologies to enhance your experience on our platform. These help us remember your preferences, analyze site traffic, and improve our services. You can control cookie settings through your browser preferences.

11. Third-Party Services

Our platform integrates with the following third-party services:

• WhatsApp Business API: For sending invitation messages
• SMS Providers: For SMS message delivery
• Cloud Storage: For secure data storage and backups

These third-party services have their own privacy policies, which we encourage you to review.

12. Children's Privacy

Our service is not directed to individuals under the age of 13. We do not knowingly collect personal information from children. If you believe we have inadvertently collected such information, please contact us immediately.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. We encourage you to review this Privacy Policy periodically.

14. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place to protect your data in accordance with this Privacy Policy.

15. Contact Us

16. Consent

By using our Wedding Invitation System, you consent to this Privacy Policy and agree to its terms. If you do not agree with this policy, please do not use our services.